Essential Job Functions:
- The Accounts Payable Specialist is responsible for data entry of vendor invoices.
- Maintain timely entry and scanning of invoices and Payment Authorization vouchers.
- Resolve any invoice problems.
- Run an age payable report weekly to clear outstanding invoices before month end.
- Maintain and update the Payment Authorization Voucher signature book for manual checks.
- Performs various Administrative and other duties as assigned or directed to ensure smooth operation of the department.
- Perform other accounts payable duties which may include: Add new vendors to the accounts payable and finance system. Mail out checks, Sort and distribute "hold" checks.
- Perform other A/P mail Scan W9's Cross training on other A/P duties/other duties as assigned.
- Make copies of all correction made each day to invoices and share copies with the A/P Supervision.
- Actively participate in outstanding customer service and accept responsibility in maintaining relationships that are equally respectful to all.
- All responsibilities will be conducted in a manner that exhibits the Integritus mission, vision, and core values.
Other Duties:
Please note this job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, Responsibilities and activities may change at any time with or without notice.
Supervisory Responsibility-
- This position has no supervisory responsibility.
Qualifications:
- High School Diploma Preferred
- Familiarity with Generally Accepted Accounting Principles
- Needs to have a complete understanding of an operational routine accounting functions
Experience:
Minimum qualifications
- Familiarity with Generally Accepted Accounting Principles. Needs to have an understanding of routine accounting functions.
Benefits:
- Benefits from Day One
- Paid Days Off
- Career Development
Schedule:
- Full-time
- Shift: 8am-5pm Monday-Friday
Location :
- 75 North Street, Suite 210, Pittsfield, MA.
Work Environment:
- Uniform/Dress Requirements: Business Attire
- Work Environment: Primarily internal at assigned office location(s), evening and weekend availability as needed.
Physical and sensory requirements:
While performing the duties of this job, the employee is constantly required to communicate and listen. This position requires sitting 75% of the time. Occasional standing, walking, twisting, and bending. The ability to lift to 25lbs occasionally without assistance. Must be able to cope with the mental and emotional stresses of position. Must be in good health and demonstrate emotional stability.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
