Company Description: Norman Rockwell Museum is the preeminent museum
of American illustration art, inspired by the
enduring legacy of Norman Rockwell. The Museum
preserves the worlds largest collection of
Rockwell art, the artist's Stockbridge studio,
and the Norman Rockwell Archives, a 200,000-item
collection undergoing digital preservation. The
Museum is home to the Rockwell Center for
American Visual Studies, the nations first art
history research institute devoted to the art of
illustration. In 2008, Norman Rockwell Museum became the first art museum recipient of the National Humanities Medal, America's highest honor in the field. www.nrm.org
To Commensurate With Experience
Responsible for general accounting functions and related reporting while maintaining financial integrity for all transactions within the accounting system. Coordinate with all departments to ensure timely receipt of accurate data for general ledger entry including all revenue streams (retail, admissions and development), A/R, A/P and payroll. Serve as the primary contact for day to day business office operations and procedures. Maintain and recommend enhancement to accounting, operating and administrative policies in support of departmental and museum wide goals and objectives in collaboration with the chief operating officer/chief financial officer.
Cash and Financial Management
•Manage cash through implementation of internal controls, transfers, and monitoring cash position
•Oversee processes including A/P, A/R, invoicing, bank deposits, sales and food taxes, petty cash
•Oversee the accuracy of payroll entries including taxes, retirement and health insurance and serves as backup to human resources for payroll processing
•Maintain fixed assets and depreciation schedules
•Prepare various month end closing entries including: cost of goods sold, allocation of prepaid revenues and expenses, subsidiary adjustments, and fund management
•Post all entries to general ledger
•Prepare and distribute 1099s to vendors
•Oversee merchant service providers ensuring cost effective contracts and accurate billing
•Review monthly revenue reports for accuracy
•Reconcile control accounts and subsidiaries
•Reconcile cash and investment accounts to the general ledger
•Responsible for quarterly payroll reconciliation and annual retirement reconciliation
•Prepare monthly reconciliations for review by Chief Operating Officer including all receivables, liabilities and gift and membership receipts
Financial Reporting and Audit
•Create and maintain reports in accounting system to support budget creation and monitoring, monthly financial statements and other financial reports as needed
•Support departmental and executive requests for information and analysis creating reports as needed
•Maintain monthly department budget reports and reviews expense classifications to ensure accuracy and reports to department
•Track grant budgets and prepare filings for receipt of grant funds
•Review, update and maintain store point of sale, admissions and gift accounting functionality, in collaboration with departments, for general ledger posting
•Serve as point of contact for annual audit coordination for business office and other departments, collecting and reviewing reports requested
•Responsible for record retention activities for business office
•Maintain a documented system of accounting policies and procedures
•Record minutes for finance and investment committee meetings
•Work on research, development and implementation of special projects as assigned by Chief Operating Officer
•Directly supervise Bookkeeper. Carry out supervisory responsibilities in accordance with the museum’s policies and applicable laws. Interview, hire, and train employees; plan, assign, and direct work; appraise performance; reward and discipline; address complaints and resolve problems.
Warm, friendly, courteous, unflappable, and helpful qualities a must. People-oriented with a commitment to quality service. Work well as a team player with a diverse staff and exercise sound judgment, tact and diplomacy.
Strong computer skills, proficiency in fund accounting software, Microsoft Word and Excel software systems. Demonstrated good verbal and written skills. Ability to work accurately, productively and confidentially. Strong organizational, analytical and interpersonal skills. Self-motivated to learn new concepts and participate in projects.
Enjoy working in a fast-paced environment. Leadership and supervisory skills a plus. Detail oriented, highly professional, and enthusiastic in support of the Museum and its mission.
B.A./B.S. and at least three years nonprofit accounting and finance/business office experience or equivalent.