District Grants Coordinator/Accounts Payable/Central Office Assistant

The Southern Berkshire Regional School District has a vacancy for a District Grants Coordinator / Accounts Payable/ Central Office Assistant. The ideal candidate will possess the following skills:

Minimum Qualifications: 

• Strong computer skills including MS Word, Excel, Infinite Visions - Accounting/Personnel Program
• Knowledge of Federal and State grants
• Excellent communication and organizational skills
• Accounting experience preferred

Duties:

• Grants:
• Assist program/grant managers with preparation of grant applications including new program development
• Monitor grant budgets and expenses
• Review purchase orders to ensure that purchase falls within grant parameters
• Prepare and submit requests for funds from the state/grant organization
• Keep program/grant managers and business administrator informed of financial and programmatic status of grants
• Set up grant accounts and enter grant budgets in Infinite Visions accounting computer program
• Maintain detailed records for filing and accounting for federal, state and private grants

Deposit Checks and Cash into District bank accounts

• Accounts Payable:
• Input all invoices for bi-weekly warrants; print checks; assemble invoices and checks for mailing
• Process invoices and obtain signature form appropriate individual/department
• Assist staff and vendors with purchase orders and respond to invoice inquiries
• Prepare monthly P-Card warrants and account for all district P-Card charges
• Submit orders to Amazon and Staples for all district employees
• Assist with yearly district audit
• Generate 1099s every year

 Central Office:

• Use computer software applications to prepare tables, charts, spreadsheets, memos, reports as required
• Compose correspondence
• Perform special projects, as required
• Prepare for printing, updates and distribution of district reports and other publications pertaining to business operations
• Prepare bid documents and advertisements; participate in bidding process
• Coordinate student transportation (and billing) needs for the district including reserving vans and buses for field trip
• Handle all district tax exempt issues
• Reception by phone or in person; refer messages and respond to routine telephone inquiries
• Sort incoming mail, faxes and courier deliveries for distribution
• Monitor community entrance; admit visitors in accordance with district policy
• Monitor departmental materials and supplies, and order as needed

 Salary: $65,000/per year

 12-month, 8 hours per day position.  Excellent benefits provided.

Please submit letter of interest/resume to:  Michelle Castellano, Administrative Assistant to the Superintendent of Schools; Southern Berkshire Regional School District at mcastellano@sbrsd.org Position is open until filled.

The Southern Berkshire Regional School District Does Not Discriminate on the Basis of Race, Color, Age, Creed, National Origin, Disability, Sex, Gender Identity, Religion, Limited English Proficiency, Housing Status, Actual or Potential Marital Status or Parental Status, or Sexual Orientation.