Pine Cobble School seeks candidates for a part time (10-20 hours per week), temporary Advancement Associate beginning as soon as possible.

About Pine Cobble School

Pine Cobble School is a small all gender Beginners through Grade 8 independent school that embraces with open arms all races, ethnicities, and socioeconomic groups. The school’s goal is to offer academic skills and other learning opportunities in a supportive, community based atmosphere that allows our students to learn, explore, and thrive.

Job Summary

Pine Cobble School seeks a detail oriented and highly organized Advancement Associate to support the daily operations of the Development Office. This part-time, temporary role will balance database and gift administration with donor communications and outreach, ensuring strong operational support during the search for a full time team member.

Duties and Responsibilities

Data Management & Gift Administration (Approximately 80%)

• Manage and maintain the donor database, ensuring accuracy and integrity of records
• Process gifts in a timely and accurate manner and handle gift information with discretion
• Generate and coordinate outgoing acknowledgements and tax receipts
• Assist with list preparation for advancement initiatives
• Assist with donor research and data entry related to interactions with donors
• Provide support for the Founders’ Day Celebration, including assistance with silent auction and sponsorship tracking and ticket sales

Communications & Donor Outreach (Approximately 20%)

• Support outgoing communications to donors regarding school news, fundraising initiatives, and upcoming events
• Assist with drafting event-related messaging and appeals
• Support communications and event coordination as we seek to build out alumni programming and re-build alumni leadership structures

This is a temporary, part-time hourly position (10–20 hours per week) supporting the work of the Development Office during a vacancy and until a full-time position is filled. Option for a hybrid schedule is possible with the right candidate. 

Application Process

Interested candidates should submit a cover letter, résumé, to Ellen Sutherland, Director of Human Resources at Pine Cobble School e.sutherland@pinecobble.org.  For questions about this position contact Aimee V. Annichiarico, Director of Development.

 Applications will be reviewed on a rolling basis until the position is filled.

Qualifications

• Strong attention to detail and organizational skills
• Proficient with Google Suite and Microsoft Office applications, particularly spreadsheets and data manipulation in Google Sheets and Microsoft Excel
• Experience with database management and data entry 
• Ability to follow technical processes to maintain data integrity and promote operational efficiencies
• Ability to meet deadlines and manage competing priorities
• Ability to take direction well and respond constructively to feedback
• Excellent written and verbal communication skills
• Ability to work collaboratively and professionally with colleagues, volunteers, and donors
• Ability to handle confidential information with discretion
• Ability to work independently and manage multiple tasks efficiently