Key Responsibilities (this list is not exhaustive)

Communications & Publications

• Prepare, format, and produce weekly worship bulletins and monthly/seasonal service booklets at the Rector’s direction, and post to the website.
• Compose and distribute the weekly parish email.
• Maintain the parish website and manage its social media campaigns; prepare flyers, mailings, and announcements.
• Develop and distribute volunteer schedules for parish ministries.
• Provide the congregation with the monthly calendar and notable milestones (e.g., birthdays and anniversaries).
• Compile and produce the parish annual report — gathering, editing, and formatting contributions from ministries, staff, and volunteers.

Reception & Front Office

• Welcome visitors and parishioners hospitably; answer phone, email, and mail, and direct inquiries appropriately.
• Serve as the central point of contact among clergy, staff, members, vendors, and community partners.
• Maintain the parish calendar and coordinate schedules and appointments.
• Order and manage office supplies.

Administrative Support (including recordkeeping & database maintenance)

• Maintain and update the membership database (Realm) and produce the annual parish directory.
• Keep accurate sacramental and service registers — marriages, baptisms, confirmations, and deaths — and maintain the parish service register (officiants, attendance) with care and accuracy.
• Liaise with bereaved and baptismal families so that funerals, memorials, baptisms, and other rites are handled respectfully and accurately.
• Maintain Safe Church training records and CORI background-check documentation. Run CORI checks as required.
• Handle pastoral and financial information with strict confidentiality.
• Provide general administrative support to the Rector, Vestry, and lay leaders.

Facilities & Building Use

• Serve as the first point of contact for tenants and groups using the building; maintain the shared building-use calendar and send rent invoices.
• Coordinate with facility vendors and contractors; schedule annual inspections (e.g., alarm and fire-safety systems) and serve as the contact for the alarm company.
• Report building issues (heating, plumbing, elevator, and similar) to the property committee, and coordinate with the sexton and cleaning staff.
• Track and issue keys according to parish policy. (The Parish Administrator is the parish’s authorized key holder.)

Financial Support/Bookkeeping

• Record weekly donations and pledges and prepare deposit information for the volunteer who makes the deposit; manage pledge cards and giving envelopes; assist members with online giving; and prepare quarterly giving statements with the treasurer’s letter.
• Prepare checks for signature with supporting documentation, enter invoices, and reconcile monthly bank statements.
• Enter the annual budget and prepare monthly financial reports for the Finance Committee.
• Assist with the parochial report and the annual audit.

Essential

• Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication and a calm, warm, hospitable interpersonal style.
• Discretion and the ability to maintain strict confidentiality.
• Proficiency with Microsoft Office and Google Workspace; comfort learning new software and databases.
• Comfort with routine financial record-keeping and accuracy in handling recurring bookkeeping tasks.
• Ability to work independently and take initiative, while collaborating well with clergy, staff, and volunteers.
• High school diploma or equivalent.

Preferred

• Experience in a church, nonprofit, or faith-based setting.
• Familiarity with church management or membership database software (Realm or similar) and with basic bookkeeping.
• Basic graphic-design skills (e.g., Canva) and email/communications tools (e.g., Mailchimp).
• Familiarity with WordPress or another web content-management system.
• Familiarity with Episcopal liturgy and the liturgical calendar.

Personal Qualities

Courteous, professional, and approachable; comfortable in a religious setting; able to maintain healthy boundaries; honest and dependable; and genuinely glad to serve a mission-driven community and to be part of the welcoming face of the parish.