Administrative Assistant - $1,500 Sign-on Bonus


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UCP of Western Massachusetts
535 Curran Highway
North Adams, MA 01247
Website: Click Here

Company Description:
UCP of Western Massachusetts is a nonprofit organization that provides services to people with all types of disabilities, including Cerebral Palsy (CP). Our mission is to advance the independence, productivity, and full community inclusion for everyone we support.
We are dedicated to providing innovative programs and services that meet the needs of our members and their families.
We are committed to providing high-quality services that are tailored to the individual needs of our members. We are also committed to providing a family-centered approach to service delivery.
If you are new to human services and you are looking for a rewarding career, UCP of Western Massachusetts is a great place to start. We offer a variety of opportunities including volunteer opportunities, internships, and full-time positions. We are always looking for talented and enthusiastic individuals to join our team. UCP has offices in Pittsfield, North Adams and West Springfield, MA.
Administrative Assistant - $1,500 Sign-on Bonus
$16.00 Per Hour
North Adams
Full Time
Administrative Assistant
Administrative/Clerical/Data Entry
Administrative / Phone Duty
High School or Equivalent
Up to One Year
Administrative work experience - Preference: Preferred
Office 365 - Preference: Required
Ability to learn new software - Preference: Required
Typing & data entry - Preference: Preferred
Spanish bilingual - Preference: Nice to have
Customer service/telephone experience - Preference: Preferred

Administrative Assistant
New! $1,500 Sign-on Bonus!
Job Type: Full time
Schedule: 37.5 hours/wk - hourly
Location: North Adams, MA 01247

You will provide administrative support to the Family Support department and be the face of UCP for all visitors to the North Adams office. This role reports to the Senior Administrative Assistant. By supporting our program staff in administrative duties, you will help individuals with disabilities meet their goal to be more independent in their families and communities.

Administrative Assistant Responsibilities

  • Greet and direct visitors following safety protocols.
  • Enter weekly data into Excel reports for the Family Support/MRC departments utilizing weekly tracking logs
  • Answer multi-line telephone and transfer calls appropriately
  • Assist in keeping the reception area clean and clutter-free and all pamphlets and other materials are up to date.
  • Update White Board for current events. 
  • Maintain meeting room schedule.
  • Prepare materials for programming and participate in scheduling, registration, set up and clean up for programs as requested.
  • Make copies, material packets, send faxes, laminate materials, create mailings and assist with any special projects upon request.
  • Distribute mail. 

Administrative Assistant Benefits

  • Medical, dental and vision insurance after first month of employment
  • Earn two weeks of vacation in first year of employment, and three weeks of vacation after first year
  • Three personal days per year
  • Earn up to seven sick days per year
  • 403(b) retirement program with company match after one year
  • Mileage reimbursement
  • Employee referral program and more! 

Administrative Assistant Requirements

  • High School Diploma or equivalent
  • Up to one year of administrative paid work or volunteer experience preferred
  • Proficiency in Office 365 (Excel, MS Office Word, PowerPoint, and Forms) and have the ability to learn new software
  • Must possess excellent typing and data entry skills
  • English language reading, writing and comprehension skills
  • Spanish bilingual desirable
  • Be able to work in an office setting (North Adams, MA)
  • Customer service & telephone skills 
  • Detail oriented and organized
  • Ability to understand the importance of and ensure confidentiality, privacy, and professionalism in all interactions
  • A valid driver’s license, proof of insurance and the availability of a private vehicle.
  • Acceptable CORI/SORI background check
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