Institutional Giving Assistant (Full-Time, Onsite) - MASS MoCA - North Adams

Institutional Giving Assistant (Full-Time, Onsite)

$20.00 Per Hour

North Adams

Full Time

Administrative Assistant
Fundraising/Development
Nonprofit

Bachelor's Degree
Preferred

Up to One Year
Required

Institutional fundraising, superior organizational and interpersonal skills and written and verbal communications - Preference: Required

MASS MoCA, one of the world’s liveliest and largest contemporary art organizations in the US, is seeking an experienced Institutional Giving Assistant to support MASS MoCA’s institutional fundraising program, which supports an overall annual goal of $8-10M (approximately $4 million of which is institutional funding), as well as capital projects. 

The Institutional Giving Assistant will work closely with the advancement department to support MASS MoCA’s robust and growing foundation, corporate, and government fundraising operation.

The Assistant will generate select donor correspondence (including acknowledgements) on behalf of senior staff; track the progress of our institutional giving revenue against our budgeted goals; communicate with staff across the institution to obtain information for grant reports and donor stewardship; proofread proposals, reports, and donor correspondence; monitor sites/newsletters of established donors for newly announced or untapped opportunities; contribute to select proposals and reports; and utilize departmental systems to support gift processing, solicitation tracking, and the storing/maintenance of donor information.  

The Assistant must be able to exercise discretion in order to prioritize assignments and work under pressure, as many projects are time sensitive and involve concurrent deadlines and donor interaction. 

Duties and Responsibilities:

• Support the development of fundraising proposals and reports. This may include editing proposal and report narratives; compiling project data and supplements, financial information, and budgets; and tracking project activity
• Draft donor acknowledgement letters and other donor communications/materials
• Record and process contributions and pledges. Maintain donor and department records, ensuring that all relevant grant information is entered and up to date
• Provide proactive customer service to current foundation and government funders. Other duties as assigned.
• Work with the Manager of Institutional Giving to manage and update the grants calendar (encompassing all proposal, reporting, and stewardship deadlines)
• This job description is intended to describe the general nature of the role and the work being performed. It is not an exhaustive list of all responsibilities. The Institutional Giving Assistant may be required to perform duties outside of their normal responsibilities, as needed

Qualifications and Requirements:

• Bachelor's degree or equivalent work experience is required
• Minimum 1 year working in development or related experience is highly preferred, as is working knowledge of the visual and/or performing arts
• This position requires superior organizational and interpersonal skills and written and verbal communications 
• Strong written and verbal communication skills
• Ability to work independently, as well as collaboratively in a team environment
• Detail oriented and exceptional organizational skills
• Must be proficient with Microsoft Word, Outlook, Excel and PowerPoint

Work Conditions:

• This position may require extended hours, including occasional nights and weekends. The schedule will be determined by the manager
• Must be able to use a computer and is comfortable with technology
• Position may require extended hours, work on weekends, holidays and for festivals and events

Physical Requirements:

• This position is based on site at MASS MoCA’s North Adams campus; regular in-person attendance is required
• Some duties of this position require being able to work outside
• Must be able to wear PPE (Personal Protective Equipment) as needed
• May require occasional lifting of supplies or materials related to departmental needs 
• Dexterity and coordination, sufficient to perform essential functions
• Ability to perform administrative and computer-based tasks for up to 4.5 hours at a time
• The ability to be mobile (including, but not limited to walking, standing, bending, squatting, crouching, twisting, kneeling, reaching, etc.)
• Ability to lift/carry/push/pull objects that weigh up to 25 pounds, as needed

As defined by the National Labor Relations Act, this position is part of the bargaining unit for UAW Local 2110.

Compensation and Benefits: 

• Non-exempt. The hourly rate for this position is $20.00
• This position does not offer relocation assistance
• Medical insurance 
• Dental insurance
• Life insurance
• Long term disability insurance
• Flexible Spending Account (FSA)
• Dependent Care Account (DCA)
• Medical deductible reimbursement
• 401(k) retirement plan
• Roth 401(k) option
• Paid Time Off (PTO) 
• Sick Time 
• Emergency Assistance Fund (LemonAid)
• Retirement planning support
• Professional development reimbursement
• Educational leave
• Reciprocal Organization of Associated Museums (ROAM)
• Employee Assistance Program (EAP)
• Student loan repayment assistance
• Discounts at Gift Shop and R&D Store
• Staff appreciation social events year-round

Application Process: Interested candidates should apply online with a resume and cover letter. The application also includes a few brief questions to help us better understand your experience and interest in the role. Incomplete applications—including those missing the requested documents—may not be fully considered. 

About MASS MoCA:

MASS MoCA is a vibrant non-collecting art museum with approximately 300,000 square feet of exhibition space dedicated to visual art and projects by contemporary artists. Formerly a 19th century factory, these exhibition spaces are unconventional, vast, soaring galleries spanning multiple buildings. Half of that space is dedicated to rotating 10–16 month exhibitions of which we present 4 to 6 large-scale exhibitions per year, along with smaller projects and commissions. The additional space is dedicated to long-term exhibitions in conjunction with artists, estates, and collections that run from 10 months to 25 years. MASS MoCA frequently works directly with artists on the fabrication of new commissions and large-scale site-specific installations. 

MASS MoCA was founded in 1999, not only as a contemporary art museum and performing arts venue, but also as a creative campus with a regional, national and global impact. MASS MoCA is one of the world's liveliest centers for making and enjoying today's most evocative art. With vast galleries and a stunning collection of indoor and outdoor performing arts venues, MASS MoCA is able to embrace all forms of art: music, sculpture, dance, film, painting, photography, theater, and new, boundary-crossing works of art that defy easy classification. From its beginnings as the major textile mill Arnold Print Works in the mid-19th century, to its days as the Sprague Electric Company in the mid-20th century, to its current iteration as a globally renowned contemporary art museum and fabrication center, the 24-acre MASS MoCA campus has a rich history of serving as the economic engine of the city of North Adams and the surrounding region.