Purpose:
Performs administrative, supervisory, and technical work necessary to maintain and balance the Town’s financial records, completing all required reports, and ensuring proper preparation of financial transactions. Performs all other related work as required.
Essential Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
Maintains all of the municipality’s financial records including a general journal, general ledger, and subsidiary ledgers. Ensures proper procedures are being followed in accordance with MA General Laws and the Town’s financial policies. Annually prepares various required reports to the DOR Director of Accounts.
Responsible for the operation of the accounting office; reviews bills and payrolls to ensure that they are within budget and are lawful expenditures, withholding payments if payment is not lawful or from an approved appropriation.
Custodian of all municipal contracts and surety bonds.
Certifies in advance the availability of an appropriation for any construction contract in excess of $2,000.
Monitors appropriations for over-expenditure, notifying Town Manager and Finance Committee if one is near and takes necessary steps to rectify.
Furnishes to the assessors and department heads a written report detailing receipts collected from the preceding fiscal year from sources other than taxes, loans, and trust funds, for use in the Tax Rate Recap.
Provides the Assessor with varied information as part of the current year tax rate setting process.
Reconciles cash and accounts receivable balances in the General Ledger with the appropriate department head.
Works with grant writers to build folder which includes all applicable documents such as grant applications, award letters and signed contracts to support an audit. Prepares expenditure reports for reimbursable grants and monitors receipt of funds.
Compiles an annual report stating receipts and expenditures for the past fiscal year from all funds.
Meets and collaborates with the Town Manager regarding next fiscal year’s budget setting process.
Serves as the accounting software administrator. Monitors and maintains all software pertinent to financial record keeping of the town.
Monitors and maintains Fixed Asset Inventory for the Town in accordance with GASB 34 Statement.
Performs similar or related work as required, directed or as situation dictates.
Job Environment:
- Work is performed in office conditions; the noise level is moderate.
- Operates computer and general office equipment, such as calculator, copier, facsimile machine, and telephone.
- The employee has regular contact with the town departments, state and other agencies, and the employee has access to information relating to employment contracts and legal discussions.
- Errors could result in delay or loss of service, monetary loss, or legal
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)
Pay Equity/Equal Opportunity/Americans with Disabilities Act Employer.
