Office Administrator
Direct Hire or Temp-to-Hire Opportunity
Anticipated Salary: $60,000–$75,000 annually (or $30–$40/hour, depending on experience)
Our client is seeking an experienced Office Administrator to manage daily administrative, financial, and operational office functions. This is a key role for a highly organized professional who can balance multiple priorities, communicate effectively, and keep office operations running smoothly.
Key Responsibilities
-
Answer office phones, return missed calls, and manage general office communications
-
Enter and track customer leads for estimators
-
Handle general billing for all company services
-
Maintain organized records of estimates, invoices, bids, and contracts
-
Process accounts receivable, including deposits and invoice payments
-
Process accounts payable and ensure bills are paid accurately and on time
-
Communicate weekly payroll hours to an external payroll provider (including certified payroll when applicable)
-
Provide onboarding information for new hires
-
Coordinate with insurance agents and carriers; supply documentation and support insurance audits
-
Submit bids, invoices, and documentation for general contractors and large clients
-
Maintain organized filing systems for:
-
Fleet vehicles
-
Bids and quotes
-
Invoices and insurance policies
-
Employee records
-
Loans and financial documents
Submit financial information to CPAs and lenders as requested
Make federal and state tax payments
Stay current with IFTA and HUT requirements for commercial fleet vehicles
Assist with paperwork related to purchasing or selling vehicles, equipment, or property
Check and distribute mail daily
Maintain clear, professional communication with customers, vendors, accountants, attorneys, and state or town officials
Qualifications -
Minimum 5 years of experience in office administration or a similar role
-
References required for each place of employment
-
Proficiency (or ability to become proficient) in:
-
Microsoft Excel and Word
-
Email communication
-
QuickBooks
-
General computer systems
Strong organizational skills with the ability to manage multiple daily tasks efficiently
Professional written and verbal communication skills
High attention to detail and confidentiality
Compensation & Benefits -
Pay: $30–$40/hour, depending on experience
-
Annual equivalent: Approximately $60,000–$75,000
-
Paid Time Off:
-
2 weeks paid vacation (increases by 1 additional week every 5 years)
-
11 paid holidays
-
3 personal days
Health insurance offered after 6 months of employment
Company-paid licenses, certifications, and continuing education
Overtime opportunities available
This role is ideal for a proactive Office Administrator who thrives in a fast-paced environment and enjoys being the central point of organization and communication.
Office AdministratorDirect Hire or Temp-to-Hire Opportunity
Anticipated Salary: $60,000–$75,000 annually (or $30–$40/hour, depending on experience)
Our client is seeking an experienced Office Administrator to manage daily administrative, financial, and operational office functions. This is a key role for a highly organized professional who can balance multiple priorities, communicate effectively, and keep office operations running smoothly.
Key Responsibilities -
Answer office phones, return missed calls, and manage general office communications
-
Enter and track customer leads for estimators
-
Handle general billing for all company services
-
Maintain organized records of estimates, invoices, bids, and contracts
-
Process accounts receivable, including deposits and invoice payments
-
Process accounts payable and ensure bills are paid accurately and on time
-
Communicate weekly payroll hours to an external payroll provider (including certified payroll when applicable)
-
Provide onboarding information for new hires
-
Coordinate with insurance agents and carriers; supply documentation and support insurance audits
-
Submit bids, invoices, and documentation for general contractors and large clients
-
Maintain organized filing systems for:
-
Fleet vehicles
-
Bids and quotes
-
Invoices and insurance policies
-
Employee records
-
Loans and financial documents
Submit financial information to CPAs and lenders as requested
Make federal and state tax payments
Stay current with IFTA and HUT requirements for commercial fleet vehicles
Assist with paperwork related to purchasing or selling vehicles, equipment, or property
Check and distribute mail daily
Maintain clear, professional communication with customers, vendors, accountants, attorneys, and state or town officials
Qualifications -
Minimum 5 years of experience in office administration or a similar role
-
References required for each place of employment
-
Proficiency (or ability to become proficient) in:
-
Microsoft Excel and Word
-
Email communication
-
QuickBooks
-
General computer systems
Strong organizational skills with the ability to manage multiple daily tasks efficiently
Professional written and verbal communication skills
High attention to detail and confidentiality
Compensation & Benefits -
Pay: $30–$40/hour, depending on experience
-
Annual equivalent: Approximately $60,000–$75,000
-
Paid Time Off:
-
2 weeks paid vacation (increases by 1 additional week every 5 years)
-
11 paid holidays
-
3 personal days
Health insurance offered after 6 months of employment
Company-provided shirts and sweatshirts
Company-paid licenses, certifications, and continuing education
Overtime opportunities available
This role is ideal for a proactive Office Administrator who thrives in a fast-paced environment and enjoys being the central point of organization and communication.
